Natural disasters, man-made disasters, pandemics, etc., are show stoppers to seamless business activity, state office transactions, and schooling. However, the show must go on as even one day of stopping the business activity results in an unsurmountable loss. The Digital Workplace solution is the way forward in the future. It offers a future-proof solution such that you are socially distant yet connected to your globally scattered team. Here, business transactions can be seamlessly continued in spite of disasters and business disruptions.
What is the Digital Workplace Solution?
Digital Workplace Solution is your office that can be accessed from any remote location. It is mainly powered by cloud-based Enterprise Content Management (ECM) commercially off-the-shelf products. It also makes use of allied technologies, such as configurable workflows, business rules, intelligent data processing, robotic process automation (RPA), and artificial intelligence (AI) / machine learning (ML).
The aforesaid technologies intermingle to offer a seamless anywhere office experience. It is built on a secure enterprise framework. It is more of a paperless digital office. Here all the paper assets that are normally encountered in any business setting are digitized, approved through different hierarchies, indexed, and digitally stored in the ECM at the backend. The digitized assets can be easily accessed as the system supports an elastic search.
The Digital Workplace Solution takes collaboration to an entirely new level. It can be leveraged in any setting “ corporate offices, government offices, educational institutions, entrepreneurial setups, etc. It resolves issues that crop up due to approval bottlenecks, transparency, visibility, and loss of paper files in transit. As an example: The procurement of a laptop for an enterprise took weeks due to back and forth moving manual approval cycles. Now it takes just 2 days.
The solution can be easily integrated with your enterprise applications including ERP systems, enterprise email, enterprise contacts, messaging systems, immersive technologies used for education, etc. Simply put, the Digital Workplace Solution allows you to move away from a physical colocation setup to a virtual enterprise setup, which can be accessed anytime anywhere by using mobility solutions.
Advantages of the Digital Workplace Solution over Colocation:
- Agile environment: Speedy movement of files or digital assets and speedier decision making
- Accountability: High visibility and accountability due to the use of digital signatures at each node
- Secure environment: Data encryption at transit and at rest and cloud infra weaved in the enterprise framework enables secure transactions
- Seamless integration: Easily integrates with all enterprise systems used in modern-day businesses
- Auditability: Improved audibility due to data logs and digital signatures
- Elastic search: Improved search due to metadata and indexing elements in the ECM at the backend
Simply put:
The Digital Workplace Solution enables us to continue with business as a usual activity even during unprecedented situations such as pandemics and disasters. It eliminates document loss due to the digitization of paper assets. It enables faster decision-making due to the resolution of process bottlenecks. The anytime anywhere office paradigm offers businesses a future-proof solution in the post-pandemic world.
